Letter writing types, contents, important tips with examples

Letter writing (formal and informal) – It is a technique as well as a mode of communication.

Letter writing Types

• Formal Letters – They can be related to business, institution or educational purpose.
• Informal Letters - These types of letter are written to relatives or friends.

Letter writing Important Tips

• Keep paragraphs short, preferably fewer than five lines.
• Use nouns and verbs than adjectives or adverbs.
• Avoid unclear phrases and vague statements.

Letter writing contents (must use and follow)

(a) Heading

(i) address of the writer followed by

(ii) the date on which the letter was written by him.

Example: 

Hyderabad-ABC place

June 14, 2014

(b) The Salutation or courteous greetings

In Business Letters

To Businessmen:-

Dear Sir,

Dear Sirs,

(c) The Body of the letter – communication or the message

(d) The Subscription – courteous leave taking, or conclusion

Examples: 

To Blood Relations : Yours affectionately,

To Friends: Yours sincerely,

To Principal/Headquarter/Teacher etc: Yours obediently

To Officials/Businessmen: Yours faithfully,

To Strangers : Yours truly

(e) The Signature - name of the writer

Example-1

Write a leave letter to your Branch Manager.

Madhu,

XYZ Bank, ABC Branch

New Delhi-22

6 November, 2008.

Branch Manager,

XYZ Bank, ABC Branch

New Delhi-22.

Sir,

As my mother is admitted in a hospital at Agra for an operation, I have to be with her. Hence, it would not be possible for me to attend office for two weeks. Kindly grant me special permission to take 15 days leave.

Thank you,

Yours Truly,

Sheela.

Example-2

Write a letter to the Manager, Birla Sunlife, Maharashtra for the post of a Clerk.

ABC colony, 15/8,

XYZ Flats,

Pune.

15 November, 2008.

Sir,

Sub: Application for the post of a Clerk.

I came to know that there is a vacancy for the post of a clerk in your corporate office at Pune. I am submitting my application for the same. I am a commerce graduate with typewriting higher and short-hand lower in English. I have learnt MS Windows ’98 also. 

I have two years of experience as an accountant. After my marriage, I couldn't take up any job owing to my family commitments. As my child has begun going to school, I would like to take up a job near my house.

I would render sincere service, if I am offered an opportunity.

Thank you,

Yours faithfully,

Priya.

Enclosures:

1. Copy of degree certificate.

2. Copy of typewriting, short-hand and computer certificates.

3. Experience certificate.

Hint: In competitive exams try to select or write formal letters from given choice.

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